--- title: Xero Expenses vs Dext description: Here's why we still prefer to use our Dext enabled process for handling employee expenses rather than Xero Expenses. --- [Skip to content](https://support.standardledger.co/knowledge/xero-expenses-vs-dext#main-content) ![](https://support.standardledger.co/hs-fs/hubfs/Standard%20Ledger%20Logo_RGB_transparent.png?height=40&name=Standard%20Ledger%20Logo_RGB_transparent.png) Open main navigation Close main navigation - [Contact us](mailto:support@standardledger.co) [Contact us](mailto:support@standardledger.co) Hi, how can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://support.standardledger.co/knowledge?hsLang=en) 2. [OUR BOOKKEEPING SERVICES](https://support.standardledger.co/knowledge/our-bookkeeping-services?hsLang=en) 3. [Dext for Supplier invoices and Employee Expenses](https://support.standardledger.co/knowledge/our-bookkeeping-services?hsLang=en#dext-for-supplier-invoices-and-employee-expenses) # Xero Expenses vs Dext ## Here's why we still prefer to use our Dext enabled process for handling employee expenses rather than Xero Expenses. *Xero [announced](https://www.xero.com/blog/2018/07/expenses-beautifully-reimagined/) the launch of it's revamped Expense claim management system in September 2018.* As part of its bookkeeping services, Standard Ledger has been using Dext for years to assist it's clients with expense claim management, and we believe this is still the way to go for our bookkeeping clients for a number of reasons: - Xero Expenses gives you a (separate) mobile App to take pictures. In Standard Ledger's setup we already have and use the Dext App that will also still be used for capturing company invoices and payment made, rather than needing yet another App on your phone - With our setup, you can also email in expenses (eg flight itineraries you pay for personally and receive in your inbox) - As we're already reviewing entered receipts, Standard Ledger (already) does the expense account allocation for clients - Xero expenses does come with an (apparently nice) inbuilt approval mechanism, slight overkill for most of our startups who are directly managing / paying their own expenses. In our current process, approvals are handled along with our payables bill payments - Xero expenses creates a Bill to be Paid for managing re-payment of expenses. Our current process does the same, with an [attached formatted expense report](https://support.standardledger.co/knowledge/how-do-i-email-/-snap-expenses-to-be-paid-back-by-my-company?hsLang=en) and full drill down to the individual underlying receipts - Xero expenses costs $5/user/mth extra. Dext usage and Standard Ledger processing costs no extra. Xero expenses looks like a straight forward way of managing expense claims if you're still at a stage of doing your own books. For our bookkeeping clients, we already have a proven [well defined process](https://support.standardledger.co/knowledge/how-our-bookkeeping-services-work?hsLang=en) and service based around Dext that handles both company receipts and invoices as well as personal expense reimbursements ... and for no extra cost. **More information** - [Xero expenses announcement](https://www.xero.com/blog/2018/07/expenses-beautifully-reimagined/) \[Xero website\] - [Xero expenses website incl video](https://www.xero.com/au/features-and-tools/accounting-software/expenses/) \[Xero website\] - [Xero expenses help article](https://central.xero.com/s/article/About-expense-claims) \[Xero help centre\] - [STARTUP FOUNDER INFORMATION](https://support.standardledger.co/knowledge/startup-founder-information?hsLang=en#main-content) - [Startup Funding](https://support.standardledger.co/knowledge/startup-founder-information?hsLang=en#startup-funding) - [CONTACTING STANDARD LEDGER](https://support.standardledger.co/knowledge/contacting-standard-ledger?hsLang=en) - [OUR BOOKKEEPING SERVICES](https://support.standardledger.co/knowledge/our-bookkeeping-services?hsLang=en#main-content) - [Bookkeeping Services](https://support.standardledger.co/knowledge/our-bookkeeping-services?hsLang=en#bookkeeping-services) - [Dext for Supplier invoices and Employee Expenses](https://support.standardledger.co/knowledge/our-bookkeeping-services?hsLang=en#dext-for-supplier-invoices-and-employee-expenses) - [OUR PAYROLL SERVICES](https://support.standardledger.co/knowledge/our-payroll-services?hsLang=en#main-content) - [Employers](https://support.standardledger.co/knowledge/our-payroll-services?hsLang=en#employers) - [Employees](https://support.standardledger.co/knowledge/our-payroll-services?hsLang=en#employees) - [OUR TAX SERVICES](https://support.standardledger.co/knowledge/our-tax-services?hsLang=en#main-content) - [Activity Statements](https://support.standardledger.co/knowledge/our-tax-services?hsLang=en#activity-statements) - [Tax Returns](https://support.standardledger.co/knowledge/our-tax-services?hsLang=en#tax-returns) - [OUR CFO SERVICES](https://support.standardledger.co/knowledge/our-cfo-services?hsLang=en) - [OUR FINANCIAL MODELING SERVICES](https://support.standardledger.co/knowledge/our-financial-modeling-services?hsLang=en#main-content) - [Financial model usage guidelines](https://support.standardledger.co/knowledge/our-financial-modeling-services?hsLang=en#financial-model-usage-guidelines) - [OUR R&D TAX INCENTIVE SERVICES (Australia)](https://support.standardledger.co/knowledge/our-rd-tax-incentive-services-australia?hsLang=en) - [OUR GRANT SERVICES](https://support.standardledger.co/knowledge/our-grant-services?hsLang=en#main-content) - [Top Grants](https://support.standardledger.co/knowledge/our-grant-services?hsLang=en#top-grants) - [OUR VALUATION SERVICES](https://support.standardledger.co/knowledge/our-valuation-services?hsLang=en#main-content) - [How we prepare your valuations](https://support.standardledger.co/knowledge/our-valuation-services?hsLang=en#how-we-prepare-your-valuations) - [OUR ACCOUNTS PAYABLE SERVICES](https://support.standardledger.co/knowledge/our-accounts-payable-services?hsLang=en) - [ACCOUNTING](https://support.standardledger.co/knowledge/accounting?hsLang=en#main-content) - [Xero](https://support.standardledger.co/knowledge/accounting?hsLang=en#xero) - [Accounting / Bookkeeping Articles](https://support.standardledger.co/knowledge/accounting?hsLang=en#accounting-bookkeeping-articles) - [PAYROLL](https://support.standardledger.co/knowledge/payroll?hsLang=en#main-content) - [Payroll articles](https://support.standardledger.co/knowledge/payroll?hsLang=en#payroll-articles) - [TAX and COMPLIANCE](https://support.standardledger.co/knowledge/tax-and-compliance?hsLang=en#main-content) - [Structure](https://support.standardledger.co/knowledge/tax-and-compliance?hsLang=en#structure) - [Key dates and How PAYG and GST work](https://support.standardledger.co/knowledge/tax-and-compliance?hsLang=en#key-dates-and-how-payg-and-gst-work) - [ATO information](https://support.standardledger.co/knowledge/tax-and-compliance?hsLang=en#ato-information) - [Income and deductions](https://support.standardledger.co/knowledge/tax-and-compliance?hsLang=en#income-and-deductions) - [UK ARTICLES](https://support.standardledger.co/knowledge/uk-articles?hsLang=en#main-content) - [Company setup and operations](https://support.standardledger.co/knowledge/uk-articles?hsLang=en#company-setup-and-operations) - [Payroll](https://support.standardledger.co/knowledge/uk-articles?hsLang=en#payroll) - [VAT](https://support.standardledger.co/knowledge/uk-articles?hsLang=en#vat) - [Raising Capital](https://support.standardledger.co/knowledge/uk-articles?hsLang=en#raising-capital) Need support? email support@standardledger.co © 2026 Standard Ledger